In the dynamic world of employment agencies and recruitment, change is the only constant. Change is key. Dealing with it flexibly is a must. HR company Asap has understood this and relies on maximum support from future-proof IT systems and partners. The team switched from Navision – which was by then End of Life – to Business Central with scapta.
ASAP HR Group is an international specialist in the world of work, with its headquarters in Genk. Let that Limburg connection be the perfect starting point for a great collaboration. “We love working with local partners. And if they also happen to be the best match, why would you hesitate.” Piet Knevels, Finance Director at Asap, is speaking. “Thanks to Business Central, we are finally part of the modern world, in which we effortlessly and efficiently manage our finance processes and bring together all our external applications. This certainly opens doors for our budgeting and monitoring.”
From analysis & testing to go-live – continuity guaranteed
Switching to a new system should not be underestimated. Scapta knows this all too well. So, first things first, mapping out all needs and wishes. Not everything could be taken over exactly from Navision; a structured workshop combined with Scapta's expertise provided a solution for the configuration of the new system. The result? Certain external integrations, such as the one for payroll software HiAnt, certainly require extra attention during this transition. “This software is hosted externally, so we don't have much control over it ourselves,” says Piet Knevels. “Fortunately, Scapta handled all of that perfectly for us.”
In the subsequent workshops, all functionalities for finance were reviewed and users received initial training right away. This was a matter of practically getting used to the new system. “Advantageous for our timing because this allowed us to launch a number of smaller components early. Ideal for getting the hang of the flow,” continues Erwin Germeys, Business Consultant at scapta. As a result, the major switch was much easier for the employees of Asap.
Expertise, quality & support – scapta has it all
Although Asap and Scapta were already partners before this new step towards Business Central, keek Asap took another look around the market to compare suppliers. Conclusion? The feeling is right! “We won't lie about it, the price-quality is just good, period. Plus, Scapta knows our environment, our company, and our people. They have all the knowledge for a smooth migration. So we really didn't hesitate for long,” says Piet Knevels with full conviction.
Business Central provides much more control over financial flows. Errors are caught more quickly and automatically. Customer files are continuously up-to-date. The links with Dynamics and the CRM system are always current, and data is automatically transferred to the debtor solution. All of these were previously very labor-intensive tasks. “Approvals for payments now go through Continia and are much smoother. As a result, we also have to book fewer provisions, and it's immediately clear why an invoice is being held back, for example,” adds Piet. Asap is pleased that scapta itself provides support to external partners, such as HiAnt. “Actually outside our scope. That once again shows the dedication of the scapta team.”
Transformation & Trust – The Path to the Future
The collaboration with Scapta is a major turning point for Asap's business processes: it guarantees continuity and control over the new system. The transition to Business Central means improved transparency and efficiency. Exactly what Asap was looking for. “Nothing but praise for Scapta: honest, open, and reliable are the words that come to mind. The fact that the project was also completed within budget testifies to both expertise as integrity,” Piet concludes.
And lo and behold, many options remain open for the future. The go-live of the reporting module, for example. This is handled by an external party, but scapta manages the interface. There's also the ambition to integrate budgets into Business Central. “We're happy that we've come this far with a standard solution, and that we didn't go custom. This makes the entire process simpler and future-proof. It definitely leaves us wanting more!”